Remote Personal Assistant Job

The position requires a proactive, highly organized, and tech-savvy individual who can manage multiple priorities with discretion, precision and emotional

intelligence. Guidance and training will be provided, but initiative and attention to detail are essential.

Location: Remote
Working hours: 9AM-2PM UK Time

Core Responsibilities
Administration & Scheduling - PRIMARY

* Manage diary and calendar across multiple time zones with accuracy
* Schedule client sessions, issue Zoom invitations, and send meeting reminders 48 hours in advance
* Maintain accurate client records, including contact details, fees, invoices, and agreements
* Handle billing, invoicing, and payment processing
* Manage emails, draft communications, and respond promptly on behalf of the Doctor
* Create digital templates and internal handbooks to streamline recurring tasks
* Keep detailed tracking lists for all follow-ups and pending communications

Client Relations & Communication

* Communicate with clients and partners respectfully,
* maintaining utmost discretion and confidentiality
* Follow up with clients regarding appointments, payments, and agreements
* Manage new client onboarding, including sending and tracking Private Client Agreement forms
* Electronically submit health insurance invoices (training provided)
* Occasionally attend client Zoom meetings and take action points or minutes

Marketing, Social Media & Business Development – SECONDARY

* Manage and build a consistent social media content calendar
* Oversee and coordinate newsletter management - blog uploads, and online updates
* Support social media posting, engagement, and light graphic design using Canva
* Write persuasive captions, posts, and short-form content based on provided bullet points
* Conduct research for outreach, marketing, and partnership opportunities
* Manage LinkedIn engagement and support lead generation initiatives
* Handle cold outreach (emails or calls) to introduce the Doctor to conferences, partners, or media opportunities
* Assist with outsourcing and coordinating external professionals (e.g., video editors, designers, marketing experts)
* Support business development through research and email communication with potential clients
* Assist with video editing (simple cropping or trimming), and SM uploads

Skills & Competencies

* Excellent spoken and written communication skills
* Strong organizational and time management abilities
* Professional demeanor and high level of discretion
* Tech-savvy – proficient with Google Calendar, Google Drive,
* Excel, Canva, and Zoom
* Flexible, resourceful, and able to manage multiple priorities simultaneously
* Well-presented, articulate, and client-facing

Positive, solution-oriented attitude with the ability to “have my back” and minimize back-and-forth communication

Please send a message if anyone is interested or if you think someone would be a good fit for this opening.